Inmans Primary School Charging and Remissions Policy

AIM

In conformity with the requirements of the Education Reform Act 1988, it is the policy of the Governing Body:

  • To make a broad programme of activities and trips accessible to as many pupils as possible.
  • To establish and maintain a fair and coherent system of charges within the constraints of the school budget, seeking to ensure that no child should have their access to the curriculum limited by charges.

The Governing Body also recognise that there is a clear distinction in charging between Curriculum and Non Curriculum activities.

CURRICULUM ACTIVITIES

  • Residential Trips – Board and Lodgings
    To levy a charge for all board and lodging costs on residential visits, except where pupils are entitled to statutory remission.
  • Curriculum Activities
    Voluntary contributions may be requested for trips and activities which take place mainly within school hours. No child may be excluded because of inability to pay, but the school is entitled to cancel the trip if the level of contributions does not meet its budgetary requirements.
  • Any insurance costs will be included in charges for trips and activities.
  • General Lesson Costs
    To levy a charge in respect of practical subjects, for full or partial cost of materials and ingredients if parents have indicated in advance that they wish to own the finished product.
  • Music Tuition
    To require parents to make a contribution towards the cost of instrumental tuition by teachers of the Music Support Service – at present this stands at £15 per term.
  • Freedom of Information
    Information published on our Intranet is free, although you may incur costs from your internet service provider. If you do not have internet access, you can access our website using a local library or an internet café. Single copies of information covered by this publication are provided free.  If we have to do a lot of copying or printing, or we incur a large postal charge, or your request is for a priced item (eg printed publications or videos) we will advise you of the cost before fulfilling your request. All charges will be fair and reasonable.
  • Private Copying
    A charge per A4 side may be made to cover the basic cost of private photo-copying.

NON CURRICULUM ACTIVITIES

  • Non Curriculum Trips and Activities
    To levy a charge as an optional extra for trips which are not part of the National Curriculum, statutory religious education or in preparation for a prescribed public examination. The school reserves the right to cancel the trip if there are insufficient pupils to make the trip viable. In these circumstances a full refund will be given. Any insurance costs will be included in the charges for the trips and activities.
  • School Property
    To charge parents for damages to or loss of school property caused wilfully or neglectfully by their children.
  • Private Lettings
    To charge for private lettings using the scale of charges as set out for directed community use of school premises by the Local Authority, to include VAT where appropriate. Discretion can be allowed at the Field Teachers/Finance Manager’s discretion.

STATUTORY REMISSION

Statutory remission is given to those parents who are in receipt of either:-

  • Income Support
  • Income Based Jobseeker’s Allowance
  • Support under Part VI of the Immigration and Asylum Act 1999
  • Child Tax Credit (providing that they are not entitled to Working Tax Credit and have an annual income that does not exceed the year Inland Revenue assessed threshold – £14495 for 2007/2008
  • Guarantee element of State Pension Credit.

In negotiation with parents this is in general a 50% reduction, but can be adjusted according to need and can be paid in instalments.

The Charging and Remissions Policy will be reviewed at regular intervals and charges may be adjusted as a result of that review.

ARREARS OF MONEY

  • Day Visits
    If parents have not made a contribution towards the costs of visits during term time then verbal reminders to the class in general are made. The charging policy states that only a contribution can be asked for visits in school time and that no child should be refused a place for non payment therefore there is no follow up to collect any monies not forthcoming.
  • Residential visits
    Pupils who take part in residential visits during term time are again asked for a contribution towards the full cost of the visit. Arrangements are agreed for any parent who is finding it difficult to make the full contribution and easy payment cards are used to spread the cost. If the minimum cost of board and lodgings has not been met by parents they are reminded by letter of their need to pay this element of the trip. The matter is referred to governors when payments have not been regularly maintained or when no acknowledgement of payment schemes have been agreed.
  • School Dinner money: Providing a Service
    Where parents are not entitled to free school meals, school dinners must be paid for. Pupils are encouraged to pay for any dinners they intend to take on the Monday of each week. Money should be sent into school in an envelope labelled with the child’s name and dates of meals to be taken. A reminder of arrears should be sent at the end of each week and a second reminder whenever the amount owed totals £10. If this is not rectified by the next week parents should be warned that no more meals will be provided from following Monday. If the child is again presented for a paid meal without money, parents will be rung and asked to provide a packed lunch to prevent the debt mounting. In this way we hope to issue timely information so that errors can be quickly addressed and amounts owing kept to a minimum.

Where arrears have accumulated to more than £30 without a repayment plan in place the matter will be referred to the Local Authority payments department for debt recovery.

If after a 4th letter has been sent, no contact has been made and the debt remain outstanding this will be referred to the ERYC to recover the debt on our behalf.
Review Autumn Term 2011

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